Added WPF popups and timeouts so it doesn't break at Logon if App Volumes has attached yet.

config.psd1

@@ -18,4 +18,7 @@
     # Must match the profile folder name and scene collection filename
     ProfileName    = 'ITMonitor'
     SceneCollection = 'ITMonitor'
+
+    # IT helpdesk contact number shown in the startup notification
+    ITContactNumber = '555-555-5555'
 }

scripts/Invoke-ReplaySave.ps1

@@ -23,7 +23,7 @@ if ($Port -eq 0) {
 try {
     $logDir = [System.Environment]::ExpandEnvironmentVariables($config.LogPath)
     New-Item -ItemType Directory -Path $logDir -Force -ErrorAction SilentlyContinue | Out-Null
-    Start-Transcript -Path (Join-Path $logDir 'OBSReplayBuffer-Save.log') -Append -ErrorAction Stop
+    Start-Transcript -Path (Join-Path $logDir 'OBSReplayBuffer-Save.log') -Force -ErrorAction Stop
 } catch {
     # Log path unavailable — continue without transcript
 }
@@ -57,6 +57,7 @@ try {
     Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] Received Identified (op 2)."
 
     # Send SaveReplayBuffer request (opcode 6)
+    $saveRequestTime = Get-Date
     $request = [System.Text.Encoding]::UTF8.GetBytes('{"op":6,"d":{"requestType":"SaveReplayBuffer","requestId":"itrecord-1"}}')
     $ws.SendAsync($request, [System.Net.WebSockets.WebSocketMessageType]::Text, $true, $cts.Token).Wait()
     Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] Sent SaveReplayBuffer request (op 6)."
@@ -71,7 +72,108 @@ try {
     }
 
     $ws.CloseAsync([System.Net.WebSockets.WebSocketCloseStatus]::NormalClosure, 'Done', $cts.Token).Wait()
-    Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] WebSocket closed. Save completed successfully."
+    Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] WebSocket closed."
+
+    # --- Verify replay file was written to disk ---
+    $captureDir  = Join-Path $config.UNCPath $env:USERNAME
+    $fileTimeout = [datetime]::UtcNow.AddSeconds(30)
+    $savedFile   = $null
+    while (-not $savedFile) {
+        if ([datetime]::UtcNow -ge $fileTimeout) {
+            throw "OBS accepted the save request but no replay file appeared in '$captureDir' within 30 seconds."
+        }
+        $savedFile = Get-ChildItem -Path $captureDir -Filter '*.mkv' -ErrorAction SilentlyContinue |
+                     Where-Object { $_.LastWriteTime -ge $saveRequestTime } |
+                     Sort-Object LastWriteTime -Descending |
+                     Select-Object -First 1
+        if (-not $savedFile) { Start-Sleep -Seconds 2 }
+    }
+    $fileSizeMB = [math]::Round($savedFile.Length / 1MB, 2)
+    Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] Replay file confirmed: $($savedFile.FullName) ($fileSizeMB MB)"
+
+    # --- Notify user that the replay was saved ---
+    $notifyScript = {
+        param($fileName, $fileSizeMB, $contactNumber)
+
+        Add-Type -AssemblyName PresentationFramework
+        Add-Type -AssemblyName WindowsBase
+        Add-Type -AssemblyName System.Drawing
+
+        $hBitmap  = [System.Drawing.SystemIcons]::Shield.ToBitmap().GetHbitmap()
+        $wpfImage = [System.Windows.Interop.Imaging]::CreateBitmapSourceFromHBitmap(
+            $hBitmap, [IntPtr]::Zero, [System.Windows.Int32Rect]::Empty,
+            [System.Windows.Media.Imaging.BitmapSizeOptions]::FromEmptyOptions()
+        )
+        [System.Runtime.InteropServices.Marshal]::DeleteObject($hBitmap)
+
+        [xml]$xaml = @"
+<Window xmlns="http://schemas.microsoft.com/winfx/2006/xaml/presentation"
+        Title="IT Screen Recorder" Height="260" Width="440"
+        WindowStartupLocation="CenterScreen" ResizeMode="NoResize"
+        Topmost="True" ShowInTaskbar="False">
+    <Grid Margin="20">
+        <Grid.RowDefinitions>
+            <RowDefinition Height="Auto"/>
+            <RowDefinition Height="*"/>
+            <RowDefinition Height="Auto"/>
+            <RowDefinition Height="Auto"/>
+        </Grid.RowDefinitions>
+        <StackPanel Grid.Row="0" Orientation="Horizontal" Margin="0,0,0,14">
+            <Image x:Name="ImgHeader" Width="32" Height="32" Margin="0,0,10,0" VerticalAlignment="Center"/>
+            <TextBlock Text="Replay Saved Successfully" FontSize="16" FontWeight="SemiBold" FontFamily="Segoe UI" VerticalAlignment="Center"/>
+        </StackPanel>
+        <TextBlock x:Name="TxtBody" Grid.Row="1" TextWrapping="Wrap" FontSize="12" FontFamily="Segoe UI" LineHeight="22"/>
+        <TextBlock x:Name="TxtContact" Grid.Row="2" FontSize="11" FontFamily="Segoe UI" Foreground="#555" HorizontalAlignment="Center" Margin="0,12,0,16"/>
+        <Button x:Name="BtnOK" Grid.Row="3" Width="100" HorizontalAlignment="Center" IsDefault="True"/>
+    </Grid>
+</Window>
+"@
+
+        $window     = [System.Windows.Markup.XamlReader]::Load([System.Xml.XmlNodeReader]::new($xaml))
+        $imgHeader  = $window.FindName('ImgHeader')
+        $txtBody    = $window.FindName('TxtBody')
+        $txtContact = $window.FindName('TxtContact')
+        $btnOK      = $window.FindName('BtnOK')
+
+        $imgHeader.Source = $wpfImage
+        $txtContact.Text  = "Questions? Contact IT at $contactNumber"
+
+        $txtBody.Inlines.Add("Your replay has been saved ($fileSizeMB MB):`n")
+        $bold1 = New-Object System.Windows.Documents.Run($fileName)
+        $bold1.FontWeight = [System.Windows.FontWeights]::Bold
+        $txtBody.Inlines.Add($bold1)
+        $txtBody.Inlines.Add("`n`nIT can retrieve this file if needed for a support case.")
+
+        $script:tick = 30
+        $btnOK.Content = "OK (30)"
+        $timer = New-Object System.Windows.Threading.DispatcherTimer
+        $timer.Interval = [TimeSpan]::FromSeconds(1)
+        $timer.Add_Tick({
+            $script:tick--
+            $btnOK.Content = "OK ($script:tick)"
+            if ($script:tick -le 0) {
+                $timer.Stop()
+                $window.Close()
+            }
+        })
+        $timer.Start()
+        $btnOK.Add_Click({ $timer.Stop(); $window.Close() })
+        $window.ShowDialog() | Out-Null
+    }
+
+    $notifyRunspace = [System.Management.Automation.Runspaces.RunspaceFactory]::CreateRunspace()
+    $notifyRunspace.ApartmentState = [System.Threading.ApartmentState]::STA
+    $notifyRunspace.Open()
+    $notifyPS = [System.Management.Automation.PowerShell]::Create()
+    $notifyPS.Runspace = $notifyRunspace
+    $notifyPS.AddScript($notifyScript) | Out-Null
+    $notifyPS.AddArgument($savedFile.Name) | Out-Null
+    $notifyPS.AddArgument($fileSizeMB) | Out-Null
+    $notifyPS.AddArgument($config.ITContactNumber) | Out-Null
+    $notifyPS.Invoke()
+    $notifyPS.Dispose()
+    $notifyRunspace.Close()
+    Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] User notification dismissed."
 
     return $true
 }

scripts/Show-ReplayTray.ps1

@@ -17,7 +17,7 @@ try {
     $config = Import-PowerShellDataFile -Path (Join-Path $PSScriptRoot '..\config.psd1')
     $logDir = [System.Environment]::ExpandEnvironmentVariables($config.LogPath)
     New-Item -ItemType Directory -Path $logDir -Force -ErrorAction SilentlyContinue | Out-Null
-    Start-Transcript -Path (Join-Path $logDir 'OBSReplayBuffer-Tray.log') -Append -ErrorAction Stop
+    Start-Transcript -Path (Join-Path $logDir 'OBSReplayBuffer-Tray.log') -Force -ErrorAction Stop
 } catch {
     # Log path unavailable — continue without transcript
 }

scripts/Start-OBSReplayBuffer.ps1

@@ -19,7 +19,7 @@ $config     = Import-PowerShellDataFile -Path $configPath
 try {
     $logDir = [System.Environment]::ExpandEnvironmentVariables($config.LogPath)
     New-Item -ItemType Directory -Path $logDir -Force -ErrorAction SilentlyContinue | Out-Null
-    Start-Transcript -Path (Join-Path $logDir 'OBSReplayBuffer.log') -Append -ErrorAction Stop
+    Start-Transcript -Path (Join-Path $logDir 'OBSReplayBuffer.log') -Force -ErrorAction Stop
 } catch {
     # Log path unavailable — continue without transcript
 }
@@ -34,10 +34,15 @@ $requiredPaths = @(
     $config.OBSExecutable
 )
 foreach ($path in $requiredPaths) {
-    if (-not (Test-Path -Path $path)) {
+    $timeout = [datetime]::UtcNow.AddMinutes(2)
-        Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [ERROR] Required path not accessible: $path"
+    while (-not (Test-Path -Path $path)) {
-        Stop-Transcript -ErrorAction SilentlyContinue
+        if ([datetime]::UtcNow -ge $timeout) {
-        exit 1
+            Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [ERROR] Required path not accessible after 2 min timeout: $path"
+            Stop-Transcript -ErrorAction SilentlyContinue
+            exit 1
+        }
+        Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [WARN] Path not yet accessible, retrying: $path"
+        Start-Sleep -Seconds 5
     }
 }
 Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] All required paths verified."
@@ -181,9 +186,158 @@ $obsArgs = @(
     $config.SceneCollection
 )
 
+$obsLaunchTime = Get-Date
 Start-Process -FilePath $config.OBSExecutable -ArgumentList $obsArgs -WindowStyle Hidden -WorkingDirectory (Split-Path $config.OBSExecutable)
 Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] OBS launched: $($config.OBSExecutable)"
 
+# --- Wait for OBS process to appear ---
+$obsTimeout = [datetime]::UtcNow.AddSeconds(30)
+while (-not (Get-Process -Name 'obs64' -ErrorAction SilentlyContinue)) {
+    if ([datetime]::UtcNow -ge $obsTimeout) {
+        Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [ERROR] OBS process did not appear within 30 seconds."
+        Stop-Transcript -ErrorAction SilentlyContinue
+        exit 1
+    }
+    Start-Sleep -Seconds 2
+}
+Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] OBS process detected."
+
+# --- Locate the OBS log file created for this session ---
+$obsLogDir  = "$env:APPDATA\obs-studio\logs"
+$logTimeout = [datetime]::UtcNow.AddSeconds(30)
+$obsLogFile = $null
+while (-not $obsLogFile) {
+    if ([datetime]::UtcNow -ge $logTimeout) {
+        Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [ERROR] OBS did not create a log file within 30 seconds."
+        Stop-Transcript -ErrorAction SilentlyContinue
+        exit 1
+    }
+    $obsLogFile = Get-ChildItem -Path $obsLogDir -Filter '*.txt' -ErrorAction SilentlyContinue |
+                  Where-Object { $_.CreationTime -ge $obsLaunchTime } |
+                  Sort-Object CreationTime -Descending |
+                  Select-Object -First 1
+    if (-not $obsLogFile) { Start-Sleep -Seconds 2 }
+}
+Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] Monitoring OBS log: $($obsLogFile.FullName)"
+
+# --- Poll OBS log for replay buffer start confirmation ---
+# Matches "Replay Buffer Output started" (older OBS) and "[output 'ReplayBuffer']: started" (newer OBS)
+$rbTimeout = [datetime]::UtcNow.AddMinutes(2)
+$rbStarted  = $false
+while (-not $rbStarted) {
+    if ([datetime]::UtcNow -ge $rbTimeout) {
+        Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [ERROR] Replay Buffer did not start within 2 minutes. See: $($obsLogFile.FullName)"
+        Stop-Transcript -ErrorAction SilentlyContinue
+        exit 1
+    }
+    if (Select-String -Path $obsLogFile.FullName -Pattern 'replay.buffer.*start' -Quiet -CaseSensitive:$false -ErrorAction SilentlyContinue) {
+        $rbStarted = $true
+    } else {
+        Start-Sleep -Seconds 3
+    }
+}
+Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] Replay Buffer confirmed started."
+
+# --- Notify user that the replay buffer is active ---
+# Runs in a dedicated STA runspace because WPF requires STA apartment state
+$notifyScript = {
+    param($contactNumber, $bufferMinutes)
+
+    Add-Type -AssemblyName PresentationFramework
+    Add-Type -AssemblyName WindowsBase
+    Add-Type -AssemblyName System.Drawing
+
+    # Convert the Shield system icon (same one used by the tray) to a WPF BitmapSource
+    $hBitmap  = [System.Drawing.SystemIcons]::Shield.ToBitmap().GetHbitmap()
+    $wpfImage = [System.Windows.Interop.Imaging]::CreateBitmapSourceFromHBitmap(
+        $hBitmap, [IntPtr]::Zero, [System.Windows.Int32Rect]::Empty,
+        [System.Windows.Media.Imaging.BitmapSizeOptions]::FromEmptyOptions()
+    )
+    [System.Runtime.InteropServices.Marshal]::DeleteObject($hBitmap)
+
+    [xml]$xaml = @"
+<Window xmlns="http://schemas.microsoft.com/winfx/2006/xaml/presentation"
+        Title="IT Screen Recorder" Height="320" Width="440"
+        WindowStartupLocation="CenterScreen" ResizeMode="NoResize"
+        Topmost="True" ShowInTaskbar="False">
+    <Grid Margin="20">
+        <Grid.RowDefinitions>
+            <RowDefinition Height="Auto"/>
+            <RowDefinition Height="*"/>
+            <RowDefinition Height="Auto"/>
+            <RowDefinition Height="Auto"/>
+            <RowDefinition Height="Auto"/>
+        </Grid.RowDefinitions>
+        <StackPanel Grid.Row="0" Orientation="Horizontal" Margin="0,0,0,14">
+            <Image x:Name="ImgHeader" Width="32" Height="32" Margin="0,0,10,0" VerticalAlignment="Center"/>
+            <TextBlock Text="Screen Recording is Active" FontSize="16" FontWeight="SemiBold" FontFamily="Segoe UI" VerticalAlignment="Center"/>
+        </StackPanel>
+        <TextBlock x:Name="TxtBody" Grid.Row="1" TextWrapping="Wrap" FontSize="12" FontFamily="Segoe UI" LineHeight="22"/>
+        <Border Grid.Row="2" Background="#F0F0F0" CornerRadius="4" Padding="10,8" Margin="0,12,0,12">
+            <StackPanel Orientation="Horizontal" HorizontalAlignment="Center">
+                <Image x:Name="ImgTray" Width="22" Height="22" Margin="0,0,8,0"/>
+                <TextBlock Text="Look for this icon in your system tray" FontSize="11" FontFamily="Segoe UI" VerticalAlignment="Center" Foreground="#555"/>
+            </StackPanel>
+        </Border>
+        <TextBlock x:Name="TxtContact" Grid.Row="3" FontSize="11" FontFamily="Segoe UI" Foreground="#555" HorizontalAlignment="Center" Margin="0,0,0,16"/>
+        <Button x:Name="BtnOK" Grid.Row="4" Width="100" HorizontalAlignment="Center" IsDefault="True"/>
+    </Grid>
+</Window>
+"@
+
+    $window     = [System.Windows.Markup.XamlReader]::Load([System.Xml.XmlNodeReader]::new($xaml))
+    $imgHeader  = $window.FindName('ImgHeader')
+    $imgTray    = $window.FindName('ImgTray')
+    $txtBody    = $window.FindName('TxtBody')
+    $txtContact = $window.FindName('TxtContact')
+    $btnOK      = $window.FindName('BtnOK')
+
+    $imgHeader.Source = $wpfImage
+    $imgTray.Source   = $wpfImage
+    $txtContact.Text  = "Questions? Contact IT at $contactNumber"
+
+    # Build body text with inline bold runs
+    $txtBody.Inlines.Add("Your screen is being recorded into a rolling $bufferMinutes-minute replay buffer. Nothing is saved until you request it.`n`nTo save a clip, ")
+    $bold1 = New-Object System.Windows.Documents.Run('right-click the shield icon')
+    $bold1.FontWeight = [System.Windows.FontWeights]::Bold
+    $txtBody.Inlines.Add($bold1)
+    $txtBody.Inlines.Add(' in your system tray (bottom-right of your screen) and select ')
+    $bold2 = New-Object System.Windows.Documents.Run('Save Replay')
+    $bold2.FontWeight = [System.Windows.FontWeights]::Bold
+    $txtBody.Inlines.Add($bold2)
+    $txtBody.Inlines.Add('.')
+
+    # Countdown timer — auto-dismisses after 30 seconds
+    $script:tick = 30
+    $btnOK.Content = "OK (30)"
+    $timer = New-Object System.Windows.Threading.DispatcherTimer
+    $timer.Interval = [TimeSpan]::FromSeconds(1)
+    $timer.Add_Tick({
+        $script:tick--
+        $btnOK.Content = "OK ($script:tick)"
+        if ($script:tick -le 0) {
+            $timer.Stop()
+            $window.Close()
+        }
+    })
+    $timer.Start()
+    $btnOK.Add_Click({ $timer.Stop(); $window.Close() })
+    $window.ShowDialog() | Out-Null
+}
+
+$notifyRunspace = [System.Management.Automation.Runspaces.RunspaceFactory]::CreateRunspace()
+$notifyRunspace.ApartmentState = [System.Threading.ApartmentState]::STA
+$notifyRunspace.Open()
+$notifyPS = [System.Management.Automation.PowerShell]::Create()
+$notifyPS.Runspace = $notifyRunspace
+$notifyPS.AddScript($notifyScript) | Out-Null
+$notifyPS.AddArgument($config.ITContactNumber) | Out-Null
+$notifyPS.AddArgument([math]::Round($config.BufferSeconds / 60)) | Out-Null
+$notifyPS.Invoke()
+$notifyPS.Dispose()
+$notifyRunspace.Close()
+Write-Host "$(Get-Date -Format 'yyyy-MM-dd HH:mm:ss') [INFO] User notification dismissed."
+
 # --- Launch tray icon as a separate background process ---
 $trayScript = Join-Path $PSScriptRoot 'Show-ReplayTray.ps1'
 Start-Process -FilePath 'powershell.exe' -ArgumentList @(